What We Do
Legal Support for the Issuance of a Ukrainian Passport Document
The issuance of a Ukrainian passport document through DP “Dokument” in Poland is carried out by prior appointment and in accordance with the established submission procedure.
Poland Documents provides support at all stages of the process: registration in the system, preparation for the visit, and compliance with the established procedural requirements.
The decision to issue the document and the time required for its production remain within the competence of the authorised institution.
Read a detailed breakdown of the procedure here.
Why Choose Us:
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Support with appointment booking in the DP “Dokument” system in accordance with the current procedure
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Preparation for the visit and legal guidance during document submission
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Verification of submitted documents for compliance with institutional requirements
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Monitoring the procedure within the established regulatory framework
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Informing the client about the status of the application and subsequent steps
Required Documents
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Ukrainian internal passport (booklet format) or ID card (original, if available)
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Taxpayer Identification Number (TIN)
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Valid international passport (if available)
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Bank card for payment of administrative fees
The list of required documents may be clarified individually depending on the type of application and the requirements of DP “Dokument”.
Administrative fees are paid directly by the applicant in accordance with the official tariffs of DP “Dokument” and are not included in the cost of support services.
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Ukrainian International Passport in Poland via DP “Dokument”: Procedure for ID-Card Holders
Updated: February 2026
In 2026, the procedure for obtaining documents abroad has become more flexible but requires strict compliance with regulations. If you hold a valid Ukrainian ID card, you do not need to order a package service. You can apply exclusively for a Ukrainian international passport in Poland via DP Dokument—either to replace an expired document or as a second valid biometric passport. Appointment booking is carried out via the DP “Dokument” online system.
In this guide, we analyze the issuance procedure for a Ukrainian international passport via DP “Dokument” in Poland, the associated costs, and the mechanism of automatic verification through the “Oberih” register pursuant to Resolution No. 370. In practice, applications are submitted without presenting paper certificates from the Territorial Recruitment and Social Support Centers (TSC), as verification is conducted automatically via the state register.
This instruction applies ONLY to holders of valid ID-cards.
If you possess an old internal passport (“blue booklet”), are changing your surname, or your ID-card is expired—this procedure is not applicable. In such cases, a comprehensive exchange for a new ID-card and international passport is required.
- ✓ Individuals whose international passport is nearing its expiration date.
- ✓ Those wishing to obtain a second international passport (retaining the first).
- ✓ Holders of a valid ID-card (not expired).
- ✕ You hold a 1994-model internal passport-booklet.
- ✕ The ID-card is expired or lost.
- ✕ A change of surname has occurred (requires full document exchange).
- ✕ Blocking statuses exist in the “Oberih” register (wanted status).
Ukrainian international passport in Poland via DP Dokument: Dual validity rules
Yes, Ukrainian legislation explicitly allows citizens to hold two valid international passports. This is not a violation but an official provision established by regulatory acts.
Key Advantages:
- Visa Flexibility: While one passport is at a consulate for visa processing (e.g., USA or UK), you may continue traveling with the second.
- Conflicting Stamps: Ability to visit countries that may view stamps from certain other states negatively in a single document.
- Security: In the event of document loss abroad, a second valid document remains in your possession.
Regulations for Men Aged 18–60 (Resolution No. 370)
Legal Basis: Resolution of the CMU dated 01.04.2025 No. 370 (amending the Procedure for the Implementation of the Experimental Project on Automatic Data Verification No. 932).
1. Elimination of Paper Bureaucracy
Under the updated regulations, the physical presentation of a military ID or the use of the “Reserve+” application is not mandatory for submitting documents at foreign branches of DP “Dokument”.
2. Automatic Verification via the “Oberih” Register
The passport service officer initiates a request to the Unified State Register. The system verifies the applicant’s status in real-time.
3. Data Synchronization
If data is missing or outdated, the system initiates an update within the framework of automatic verification. Completion of a military medical commission (VLC) is not required for this process.
Comparison: DP “Dokument” vs Consulate
| Criterion | DP “Dokument” (Passport Service) | Consulate of Ukraine |
|---|---|---|
| Military Status Verification | Automatic verification (Res. No. 370) | Manual check (additional requirements possible) |
| Timeline | Generally faster (internal logistics) | Generally longer (diplomatic mail) |
| Fees | Higher (service fee + administrative fee) | Lower (consular fee only) |
Required Documents
To apply for a biometric international passport, you will need:
- •ID-Card of a Citizen of Ukraine: Original of the valid document.
- •Previous International Passport: If available (for cancellation or second passport issuance).
- •Tax Identification Number (RNOKPP): Original certificate or digital document in the Diia app.
- •Transliteration Request: Completed on-site if you wish to retain a specific spelling of your name.
- •Payment: Bank card (cashless payment is required at the center) for on-site fees.
Fees and Timelines (Comparison)
| Service Type | Timeline (Business Days)* | Estimated Cost |
|---|---|---|
| Standard Issuance | up to 20 days + delivery | approx. 958 UAH + 375 PLN |
| Urgent Issuance | up to 7 days + delivery | approx. 1598 UAH + 375 PLN |
* Note: Indicated timelines reflect production in Kyiv. Delivery to Poland typically takes between 1 and 3 weeks.
Addresses of DP “Dokument” Centers in Poland
Warsaw
Al. Jerozolimskie 179
Blue City Shopping Mall (2nd Floor)
Wroclaw
Paprotna 7
Marino Shopping Center
Krakow
Pawia 5
Galeria Krakowska (Parking area)
Gdansk
Aleja Grunwaldzka 415
Argon Business Center
Frequently Asked Questions (FAQ)
Is the “Reserve+” app required for the application?
No. Verification is performed automatically via the state register “Oberih”. The presence of the application is not a mandatory condition for document acceptance.
Can issuance be refused due to military registration status?
Yes, if the automatic check returns a “Wanted” status in the register. In such cases, the issuance process may be suspended. Learn about wanted status removal.
Is it possible to have two valid international passports?
Yes. Ukrainian legislation permits citizens to hold two valid international passports at the same time.
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DISCLAIMER: Information is current as of February 2026. Poland Documents is not a government body. Official fees are subject to change.
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