What We Do
Procedure for Obtaining an Official Certificate from the Register of the Ministry of Internal Affairs of Ukraine
In certain cases, information about a previously issued Ukrainian driver’s licence may be absent from the official state register. For further use of the document abroad, official confirmation or the initiation of data entry into the register may be required in accordance with the established procedure.
Poland Documents assists with preparing the application through the Consular Office of Ukraine, compiling the required document package, and guiding the request procedure with the competent authorities of Ukraine.
The final decision regarding confirmation or data entry into the register is made by the authorised authority of Ukraine.
Read the detailed breakdown of the procedure here
Why Choose Us:
-
Preliminary assessment of the situation and evaluation of the need for confirmation or data entry into the register of the Ministry of Internal Affairs of Ukraine
-
Preparation of the document package for submission through the consular authority
-
Assistance with submitting the official request in accordance with established procedures
-
Monitoring the progress of the procedure and informing the client of the review status
Required Documents
-
Original Ukrainian driver’s licence
-
Copy of the Ukrainian internal passport (all completed pages)
-
Copy of the Taxpayer Registration Number (RNOKPP / TIN)
The list of required documents may be clarified depending on the nature of the request and the requirements of the relevant consular authority.
Request a Callback
Exchange of a Ukrainian driver’s licence in Poland: DP “Dokument”, Urząd, or Consulate? A Complete Overview
Updated: February 2026
Currently, the procedure for the exchange of a Ukrainian driver’s licence in Poland is surrounded by numerous myths and incorrect interpretations. Drivers frequently confuse the exchange of an expired Ukrainian plastic card with obtaining a Polish licence, while the role of the consulate is often misunderstood.
The primary mistake is assuming that the exchange of a Ukrainian driver’s licence in Poland occurs through a “single window” system. In reality, there are three distinct legal scenarios that depend on your objective: whether you wish to update a Ukrainian document, obtain a Polish driving licence, or simply verify the validity of an old licence for a Polish official. Choosing the wrong scenario leads to refusals and lost time; therefore, a proper preliminary legal assessment of the situation is essential.
Exchange of a Ukrainian driver’s licence in Poland: Three Legal Scenarios
1. Renewal (UA ➝ UA)
Objective: To obtain a new Ukrainian plastic card to replace an expired/lost one or to exchange digital rights from “Diia” for a physical document.
Where to go: DP “Dokument”
2. Polish Licence Exchange (Wymiana)
Objective: To obtain a Polish driving licence (Wymiana) if you intend to reside in Poland long-term or work as a driver.
Where to go: Urząd / Starostwo
3. Confirmation (Verification)
Objective: To prove to a Polish official that your old licence (laminate/USSR type) is legally valid.
Where to go: Consulate of Ukraine
Scenario №1: Ukrainian Driving Licence Exchange via DP “Dokument”
This is the most common scenario. According to the official portal of the Ministry of Internal Affairs of Ukraine, foreign branches of DP “Dokument” are authorized to accept applications for the exchange of a national driver’s licence. In Warsaw and other Polish cities, the exchange of a Ukrainian driver’s licence in Poland at DP “Dokument” units is provided by appointment or on a first-come, first-served basis.
The administrator in Poland only accepts documents and captures biometrics. The application is sent digitally to the Main Service Centre of the Ministry of Internal Affairs in Ukraine. The decision regarding the issuance is made by the Ministry, not the staff in Warsaw or Kraków.
Scenario №2: Exchange for a Polish Driving Licence (Wymiana)
In Poland, the exchange for a Polish licence (Wymiana prawa jazdy) is a procedure for individuals who have a place of residence in Poland and wish to obtain a Polish document. The question of whether it is mandatory or not depends on the residence status (including temporary protection) and the current application of regulations.
Who is required to exchange their licence in Poland?
According to Polish legislation, as a general rule, the obligation for a Ukrainian driving licence exchange may arise in the presence of permanent or long-term residence in Poland (usually exceeding 185 days per year), taking into account residence status and current legal practice. This rule is established by the Act of the Republic of Poland “On Vehicle Drivers” of January 5, 2011 (Ustawa o kierujących pojazdami).
Scenario №3: When the Urząd requires Consular Confirmation
This is not a mandatory stage for everyone but rather a “tool” to resolve bottlenecks in the process. If a Polish inspector cannot verify your licence through standard inquiries or doubts its authenticity, they may request a consular confirmation.
Solution: The Consulate serves as a verification instrument. A request or confirmation of the licence’s validity is issued for subsequent submission to the administrative authority (Urząd/Starostwo). The specific document format and language depend on the consular procedure and the requirements of the local official. In complex cases, a separate procedure for the official confirmation of a driver’s licence through the Ministry of Internal Affairs registry of Ukraine is required.
Frequently Asked Questions (FAQ)
Does DP Dokument exchange licences for Polish ones?
No. They only issue new-style Ukrainian licences. To obtain a Polish driving licence, you must apply to the Polish administrative authority (Urząd).
Is it possible to apply via Diia and collect it in Poland?
Yes. In the “Diia” application, you can submit an application and select a DP “Dokument” branch abroad as the collection point.
Conclusion
The exchange of a Ukrainian driver’s licence in Poland involves selecting the correct legal route. Choosing the wrong scenario leads to refusals, delays, and lost appointments. A preliminary analysis of your residence status and licence type is fundamental.
Professional Support